Instead of trying to schedule meetings, I’ve taken to going for a standing weekly or bi-weekly. Scheduling is replaced by skipping for the week. This works because I have a bunch of long term projects with collaborators right now, but it’s also nice because many of these people are friends of mine, so even if we don’t have updates we can just take the hour to catch up. This practice has bled into social life; I’ve now got a handful of monthly dinner dates in rotation.